1. The bursary is principally to facilitate attendance at an educational meeting of the British Division. Attendance at meetings of other organisations will not normally be supported.
2. Recipients of a bursary are also expected to arrange to spend 2 weeks studying in an appropriate laboratory within the British Division before or after attending the BDIAP Educational meeting. Recipients must arrange such training themsleves. Bench fees of up to £100 per week may be paid to a laboratory providing such additional training. This is in addition to the £1,500 limit of the bursary as described below and will be paid by the BDIAP directly to the relevant laboratory on written confirmation that the training has been provided.
3. Applications for a bursary must be made in good time, and at least three months before the meeting which the applicant wishes to attend. Responses from referees must have been received prior to consideration by the Education and IT Subcommittee. Applicants will be notified, preferably by e-mail, within six weeks of receipt.
4. The maximum total sum available to any one bursary recipient is 1,500 UK pounds. In exceptional circumstances, and only after consideration by Council, this sum may be increased if the participant can demonstrate that the aims of the bursary cannot be achieved without spending more than this amount. Such arguments will need to be detailed; costs will be checked and, if not verified, the Council may cancel the bursary without appeal.
5. Within the maximum cost stated above, the bursary can be used to reclaim costs of travel, accommodation, subsistence and (where relevant) registration fees. Fees for attending local BDIAP educational meetings will be waived for bursary recipients.
6. Travel arrangements must be made by the bursary recipient. Advice on suitable local accommodation may be available through the British Division, but this cannot be guaranteed and the ultimate responsibility for arranging accommodation lies with the recipient.
7. The preferred method of reimbursement is as a single payment after the educational visit is completed. This will be made on the basis of receipts provided to the Honorary Treasurer of the British Division. Expenses will be covered only where receipts are available. However, we understand that some recipients may be unable to pay the whole cost from their own resources prior to reimbursement. The following alternative arrangements are therefore available where necessary:
a. Bursary recipients may ask airlines and hotels to send an invoice to the Honorary Treasurer, to permit direct payment prior to the educational visit which the bursary is supporting.
b. If the airlines and hotels are unwilling to do this, the bursary recipient should pay the relevant costs then send the receipt immediately to the Honorary Treasurer for reimbursement prior to the meeting.
Such requests for partial payment of the bursary costs will be honoured where the request is considered reasonable and the sum concerned is over 200 UK pounds.
8. Under no circumstances will money be made available directly to bursary recipients without production of a receipt.
9. The responsibility for arranging authority to travel (passports, visas etc) lies entirely with the bursary recipient. When the bursary is approved, the recipient will be provided with a letter of invitation from the British Division setting out the terms of the bursary. This invitation is intended to facilitate applications for a visa, but if such an application is rejected then the British Division of the IAP cannot be held responsible and does not undertake to carry out any further special pleading on behalf of the bursary recipient.
10. Bursaries may be transferred between individuals in one institution only under exceptional circumstances and with approval of Council.
11. Bursaries agreed to facilitate attendance at one meeting may be transferred to another meeting only under exceptional circumstances and with approval of Council.
12. One person may receive no more than one bursary.